Who can see it
The module is closed below managers (level 3), because it shows what named people are paid. A workspace can narrow it further, to named departments, in Organisation › People & access › Module access. Opening it wider is a decision to publish the company's compensation, so it is not the default.
Recording pay and setting bands is for an executive (level 4). Nobody records a change to their own pay; somebody else has to.
The summary
Four figures:
- Annual cost: base plus variable pay, across everybody with pay recorded.
- On the register: the active people in the workspace.
- Outside their band: how many are paid below or above their band.
- No pay recorded: how many people have no salary entered. While this is above zero, the totals are incomplete and the screen says so.
Under the figures, one sentence names the thing that needs a decision first.
A person with no salary entered shows No pay recorded rather than a plausible figure.
Register
Everybody in the workspace, whether or not they have pay recorded. Each card shows the person's title and level, their base pay and any variable pay, and where they sit in their band as a percentage. A note recorded with their pay is shown underneath.
A person paid outside their band carries Below band or Above band. A record flagged for a second look carries Needs review.
An executive sees Record pay or Change pay on each card except their own. The sheet asks for:
- Base salary, annual, in whole naira.
- Variable: bonus or commission at full attainment. Leave it blank if there is none.
- Band, from the bands set for the person's level.
- Effective from. A future date is stored now and applies on the day it says.
- Note: why, for whoever asks about it in a year.
A change is a new record from its date, not an edit. Rople keeps every earlier record, so the question "when did this last change, and by how much" always has an answer. A person's pay is their latest record that is not in the future.
Bands
The pay ranges: a name, the seat level the band applies to, and a floor, midpoint and ceiling, each annual in whole naira.
With no bands set, the tab explains what a band is for and offers Add a band. A person cannot be outside a band that does not exist, so the register and the equity checks only become useful once each level has one.
Equity
Checks the screen can prove from the records, rather than findings somebody typed:
- Band breaches: how many records were checked, and how many are paid outside their band.
- Same role, same level: among people with the same job title at the same level, the widest gap in base pay. A gap of 15% or more is shown in red.
- Everyone accounted for: how many people have no pay recorded.
How it connects
- The register is the people in Organisation › People & access, with their titles and levels. See Admin.
- The annual salary cost is Payroll on Finance › Finance position, and the payroll estimate in Cash book. See Finance.
- Cost & margin uses pay to estimate labour, and the Cash forecast spreads it into a monthly payroll. Both show it only to managers (level 3) and above.
Common questions
Does Rople run payroll? No. It holds what each person is paid and checks whether that is consistent. Transferring money happens elsewhere.
Why is somebody flagged as above their band? Because their recorded base pay is above the ceiling of their band. That can be deliberate, and the flag is a prompt to record why in the note.
Can a manager see their team's pay? Only from managers (level 3) up, and only if your workspace has not narrowed the module to other departments.
Why can I not change my own pay? Because a change to somebody's pay needs a second person. Ask another executive to record it.